Incoming students

Vytautas Magnus University (VMU) warmly welcomes all the exchange students to join the community of Vytautas Magnus University through the Erasmus+ exchange programme (from both the Programme and the Partner countries).

Programme countriesPartner countries

Application Procedure

Contact your university coordinator and find out whether your department or university has an exchange agreement with Vytautas Magnus University.

Exchange students are requested to fill out VMU online Application form (please find information below).

Before you start to fill out VMU online Application form be sure to take these steps:

Step 2.1 – Nomination 
Make sure that your exchange coordinator of your university has nominated you. The nomination has to be completed at the online nomination system. Please ask your coordinator to follow instructions sent via email by VMU exchange coordinator.

Nomination deadline:

    • May 11 – for the 1st semester or full academic year
    • November 11 – for the 2nd semester or calendar year

Step 2.2 – Application Documents
Make sure that you have these documents (you will need to scan them):

    • Copy of Your Passport or ID Card (validity has to exceed 6 months of exchange period).
    • Transcript of Records – the document with the list of courses taken, the exams passed and the credits gained at your university. Get this official document (in English language and signed) from your university.
    • Proof of English Language Proficiency. Get this official document (in English language and signed) stating your English language proficiency from your university or provide other test results. Your university coordinators may use this document form as the proof. Note: your English language proficiency should be not lower than B2 level according to the European language levels.
    • Learning Agreement – the document with the selected courses at Vytautas Magnus University. First, please check the available courses, timetable and other relevant information HERE. Second, please select the courses in VMU online application form (see Step 2.3). Note: recommended amount of the credits: 24 – 36 ECTS. After filling out the online application form the system will automatically generate the Learning agreement. Please print, sign the document and ask your home university to sign it.
    • Research plan (only for PhD students). Written in free form, document should provide all detailed information about student’s research topic, scientific interests and goals foreseen to be achieved during the mobility period.

Step 2.3 – Online Application form
Fill out the Incoming-Application for Erasmus Study Exchange and upload all required documents. Please download Erasmus+ studies online application instructions “STEP BY STEP“.

Application deadline:

    • May 17 – for the 1st semester or full academic year
    • November 17 – for the 2nd semester or calendar year

Your application form will be processed in two weeks after application deadline by VMU exchange coordinator who will send the confirmation or will ask you to send additional documents by e-mail. The official Acceptance Letter will be attached to the application form.

Step 3.1 – Accommodation

The university accommodation is being organized by VMU Student Affairs Department. The number of available places of VMU dormitory accommodation is limited and offered on a first come - first serve basis for the students who apply with the online accommodation form. The form is open only in June (for the autumn semester students) and in December (for the spring semester students). Also the prospective students are provided with the instructions sent by the e-mail. Please find the following information HERE.

Step 3.2 – Health Insurance

Health Insurance is one of the obligatory requirements for all international students at Vytautas Magnus University which should be taken care of before the students’ arrival. Please find the following information HERE.

Step 3.3 – Visa Application

Non-European Union, non-EEA or non-EFTA country citizens should apply for multiple entry National visas (D). Please check the visa guide for more information HERE.

Step 3.4 – Arrival Arrangement and Mentor Support

Please check information in the Acceptance Letter  for your arrival arrangement. We recommend you not to miss any classes at the beginning of the semester and to participate in the Orientation Days where the essential academic information and lots of entertainment activities are offered.

The first days of the semester are quite crowded at the University, so the International Cooperation Department plans the registration date and time for each student in order to avoid long waiting lines.

In order to make the adaptation process of incoming students at the University easier, the Mentors' Programme has been established. Please find more about it HERE.

Once you know your arrival date, time and place, please fill in the Arrival Arrangement and Mentor Support Form (sent by the International Cooperation Department before arrival). Your mentor will contact you to arrange the meeting with you in Kaunas and your exchange coordinator at VMU will inform you about your registration date and time at the International Cooperation Department.

Step 3.5 – Arrival

Vytautas Magnus University provides information how to reach VMU dormitories. Please find directions HERE.

  • Faculty of Economics and Management, Faculty of Social Sciences, Faculty of Political Science and Diplomacy and Faculty of Law
  • Monika Lisauskaitė
  • Phone
  • E-mail

Partner countries, from which Erasmus+ students can be invited: Western Balkans, Eastern Partnership countries, Russian Federation, Southern Mediterranean countries, Asian countries, Central Asian countries, Latin American countries, African, Caribbean, Pacific and other countries.

All Higher Education Institutions that has signed Erasmus+ cooperation agreements with Vytautas Magnus University must nominate their students who are seeking for admission to study at Vytautas Magnus University under Erasmus+ programme. The nomination must be completed on the online VMU Nomination System.

Once the exchange coordinator at Vytautas Magnus University receives the nomination the Confirmation Email and further information about application procedure will be sent directly to the indicated email address of the nominated student.

Nomination period:

April 6 - May 31 For 1st semester or full academic year studies
October 16 - November 11 For 2nd semester or calendar year studies

Make sure that you have below listed documents. You will need to scan and attach them to VMU online application form:

  • Copy of your passport (validity has to exceed 6 months of the exchange period).
  • Transcript of records – the document with the list of courses taken, the exams passed and the credits gained at your university. Get this official document (in English language and signed) from your university.
  • Proof of English Language Proficiency. Get this official document (in English language and signed) stating your English language proficiency from your university or provide other test results. Note: your English language proficiency should be not lower than B2 level according to the European language levels.
  • Learning Agreement – the document with the selected courses at Vytautas Magnus University.
    • First, please check the available courses, timetable and other relevant information.
    • Second, please select the courses in VMU online application form (see the next step "Application procedure").
    • Note: recommended amount of the credits: 24 - 36 ECTS. After filling out the online application form the system will automatically generate the Learning agreement. Please print, sign the document and ask your home university to sign it.
  • Research plan (only for PhD students). Written in free form, document should provide all detailed information about student's research topic, scientific interests and goals foreseen to be achieved during the mobility period.

  1. Download the INSTRUCTIONS which will help you to fill out VMU Online Application Form.
  2. Fill out the Application form and upload all required documents: Incoming-Application for Erasmus Study Exchange.

Application period:

April 6 - June 6 For  1st semester or full academic year studies
October 16 - November 17 For  2nd semester or calendar year studies

Your application form will be processed in 2 weeks after application deadline by VMU exchange coordinator who will send the confirmation or will ask you to send additional documents by e-mail.

Your Learning Agreement will be signed by the responsible academic coordinator and attached to your online Application Form together with the Acceptance Letter.

Note: you are not requested to send the original application documents by post. The Acceptance Letter also will not be sent by post.

  • Financial agreement: before the start of your studies the coordinator of VMU International Cooperation Department will send you Financial agreement which states your study period and size of scholarship and travel grant (please read "Scholarship").
  • Accommodation: The university accommodation is being organized by VMU Student Affairs Department. The accommodation information can be found HERE.
  • Health Insurance is one of the obligatory requirements for all international students at Vytautas Magnus University which should be taken care of before the students’ arrival. Please find the following information HERE.
  • Visa: Non-European Union, non-EEA or non-EFTA country citizens should apply for multiple entry National visas (D). Please check the Visa Guide for more information.
  • Arrival arrangements: Please check the Academic Calendar for your arrival arrangement. We recommend you not to miss any classes at the beginning of the semester and to participate in the Orientation Days where the essential academic information and lots of entertainment activities are offered.
    The first days of the semester are quite crowded at the University, so VMU International Cooperation Department plans the registration date and time for each student in order to avoid long waiting lines.
  • Mentor's programme: In order to make the adaptation process of incoming students at the University easier, the Mentors' Programme has been established. Please find more about it HERE.
    Once you know your arrival date, time and place, please fill in the Arrival Arrangement and Mentor Support Form (sent by VMU exchange coordinator before arrival). Your mentor will contact you to arrange the meeting with you in Kaunas and your exchange coordinator at VMU will inform you about your registration date and time at the International Cooperation Department.
  • Reaching VMU dormitory: Vytautas Magnus University provides information how to reach VMU dormitories. Please find the directions HERE.

Your home university should inform you if you are eligible to receive an Erasmus+ scholarship. If the scholarship is not available, then your university could offer you an opportunity to study at VMU with a "zero-grant", which means that tuition fee for you is waived but you will have to cover your travel and living expenses from personal funds.

What scholarship will you get?

1. Scholarship

Per month
Partner Countries 800,00 Eur


2. Travel grant
The amount depends on the distance between VMU (Kaunas city) and place of receiving HEI (city)*

Travel distance Amount allocated
From 100 to 499 km: 180,00 Eur
From 500 to 1999 km: 275,00 Eur
From 2000 to 2999 km: 360,00 Eur
From 3000 to 3999 km: 530,00 Eur
From 4000 to 7999 km: 820,00 Eur
8000 km or more: 1.500,00 Eur

* According to the distance calculator (European Commission): http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm

Students are receiving the scholarship in two stages:

  • 70% of the scholarship and travel grant is being transferred in 2 weeks after arrival and opening a bank account in Lithuania;
  • 30% of the scholarship and travel grant is being transferred before the end of your studies, when student fulfills all the requirements (please, read "Before departure").

  • If you have changed one or more courses during the registration to the courses, please change your Learning agreement during the first month of your studies at VMU. You have to fill in the part called "During the mobility" and send it to the responsible persons for signatures. Fully signed version should be sent to the coordinator of VMU International Cooperation Department.
  • Enjoy your studies at VMU!

1. Fill in the online Erasmus report in 20 days after receiving the request. The request  will be sent to your e-mail 30 days before the end of your studies.
2. Complete the settlement with the university 2 weeks before your departure.
3. Visit VMU International Cooperation Department and take the confirmation of your Erasmus+ period.

Just after completing all above listed steps you will receive the remaining amount of the scholarship and travel grant.

4. VMU International Cooperation Department will send you an electronic Transcript of Records in 5 weeks after official end of the semester. Original document will be sent only after receiving a personal request.