Outgoing teaching visits

The main goal of Erasmus+ programme is to strengthen cooperation across Europe in the field of higher education and thus contribute to the improvement of human resources in all countries participating in the programme.

This programme provides a great opportunity for the academic staff to benefit from international cooperation opportunities, encourages development and dissemination of both existing and new study programmes as well as organisation of intensive study programmes and thematic networks.

Since 2015, Erasmus+ programme was expanded to include the members of the academic staff and provide them with an opportunity of teaching mobility not only in the EU countries, but also the Republic of Northern Macedonia, Iceland, Lichtenstein, Norway, Turkey, Serbia (Programme Countries), but also other countries around the world (Partner Countries).

Information for the outgoing teaching mobility

Visits in Programme countriesVisits in Partner countries

Programme countries, where Erasmus+ Teaching visits could be implemented:

EU member states: Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Italy, Ireland, Latvia, Luxembourg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia,Spain, Sweden, United Kingdom.

Non-EU Programme Countries: Iceland, Lichtenstein, Republic of North Macedonia, Norway, Serbia, Turkey.

Procedure for organising Erasmus+ staff teaching and training mobility


Programme Countries

27 countries of the European Union and the United Kingdom (UK under the Multiannual Financial Framework (2014–2020) until its expiration).
Non-EU Programme Countries: Iceland, Lichtenstein, Republic of North Macedonia, Norway, Serbia, Turkey.

Eligibility requirements for Erasmus+ teaching mobility:

All members of VMU academic staff can apply. Citizens of third parties who want to apply for teaching visits must have a valid employment countract with VMU and a permit for temporary or permanent residence in the Republic of Lithuania.

VMU employees can participate in the teaching mobility in:

Any Erasmus+ programme country except Lithuania and their Country of Residence.

Foreign institutions, provided their academic unit has entered into Erasmus+ Inter-Institutional Agreement with the corresponding unit at VMU (the teaching shall take place in the field of study indicated in the Erasmus+ agreement). Erasmus+ partner list.

Selection process for Erasmus+ teaching mobility
Decentralised Centralised
When the applications are to be submitted? When the call for the selection has been announced All year long
How to submit the application? The Mobility Agreement for Teaching must be filled and submitted to the faculty coordinator The Mobility Agreement for Teaching must be filled and submitted to the coordinator at the ICD
What is the deadline to submit an application? As announced in the call for applications Until the last day of every month
When are the results announced? The results are announced when the selection procedure is over By the 10th day of the next month
Documents for application Mobility Agreement (Staff Mobility for Teaching)
Who carries out the selection process? A committee made up of the deans of faculties A committee formed by the Rector
What are the requirements for the outgoing teaching mobility? The mobility must last at least 2 days (excluding the travelling days) and no longer than 6 days (including the trip). The duration of teaching must not be shorter than 8 academic hours (the number of hours is established in the bilateral Erasmus+ agreement; if the exact number of hours is not established in the agreement, the minimum number of teaching duration is 8 academic hours). The mobility must last at least 2 days (excluding the travelling days) and no longer than 14 days (including the trip). When the teaching visit lasts no longer than 7 days (including the travel days), the duration of teaching must not be shorter than 8 hours. If the teaching visit lasts from 8 to 14 days (including the travel days), the duration of the teaching cannot be shorter than 16 hours.
In what cases the priority is given?
  • Candidates who have already arranged the teaching mobility at the time of selection process (and have thus submitted the teaching programme that has been confirmed);
  • Candidates who teach at VMU in English or other foreign language;
  • Candidates who during their visit will discuss Erasmus+ study and / or internship opportunities for students in the receiving HEI or in its partner companies / organisations;
  • Visits during which new teaching material / joint programmes are designed;
  • Visits during which the ties of academic divisions are strengthened and expanded and projects for future cooperation are prepared;
  • Candidates participating in Erasmus+ staff mobility for teaching for the first time (or fewer times in comparison to other candidates) within the last 2 years.

1. The following must be agreed with the receiving Institution of Higher Education:

The period for teaching indicated in the Mobility Agreement:

  • Planned period of the teaching activity;
  • Duration (days) – excluding travel days;
  • Additional day for travel needed directly before the first day of the activity abroad and Additional day for travel needed directly following the last day of the activity abroad – both fields to be ticked, if an additional day is needed for travelling (no teaching takes place on the day of travelling).

2. When you agree on the mobility date and receive the Mobility Agreement:

  • Fill the request for posting addressed to Rector (Instruction how to fill the request for Programme Countries);
  • When the Rector's order for posting is issued by the Department of Human Resources, the ICD coordinator will prepare a financial agreement which must be signed before the beginning of the visit.

3. If you do not have a valid insurance policy:

  • Get a personal insurance policy;
  • Obtain a European Health Insurance Card. This card is issued free of charge. It can be obtained at Kaunas Territorial Patient Fund (Aukštaičių st. 10, ph. +370 37 208 846). More information can be found on the website of Kaunas Territorial Patient Fund. If you already have this card, please check its expiration date.

4. Just before departing for your Erasmus+ mobility, please visit the International Cooperation Department to take the info package designed to introduce VMU in the partner institution of higher education.

Teachers who participate in Erasmus+ staff mobility for teaching, receive grant for two types of costs:

1. Individual support

Programme Countries Per diem
Denmark, Finland, Iceland, Ireland, Lichtenstein, Luxembourg, Norway, Sweden, United Kingdom 153.00 Eur
Austria, Belgium, Cyprus, Germany, France, Greece, Italy, Malta, the Netherlands, Portugal 136.00 Eur
Bulgaria, Croatia, the Czech Republic, Estonia, Hungary, Latvia, the Republic of Northern Macedonia, Poland, Romania, Slovakia, Slovenia, Turkey 119.00 Eur
Partner Countries 180.00 Eur

*Please note. In Switzerland, partial or full funding is allocated by the receiving institution, and the difference can be funded by VMU with the costs of Erasmus+ programme received from the state budget.

2. Travel costs
Travel distance* is calculated between the participant's place of origin and the venue of activity using the distance calculator available at the website of the European Commission.

Funding of travel costs

Travel distance Amount allocated
From 100 to 499 km: 180.00 Eur
From 500 to 1999 km: 275.00 Eur
From 2000 to 2999 km: 360.00 Eur
From 3000 to 3999 km: 530.00 Eur
From 4000 to 7999 km: 820.00 Eur
8000 km or more: 1,500.00 Eur

*Please note. "Travel distance" refers to a distance between the place of origin to the venue of the activity, while the "Amount allocated" includes the amount for the trip to the venue of activity and return.

The advance amounting to 70 per cent of the grant shall be paid within 30 days after signing the financial agreement, before the beginning of the mobility, provided the employee submits the request for posting (and Mobility Agreement) no later than 30 days before the visit planned.
After the mobility, the employee must deliver the following documents (see "After the mobility"). No later than within 45 days after the final submission of all the documents required, the employee shall receive the remaining amount of 30 per cent.

1.4. After the mobility
Within three days after the visit, the following must be delivered to the International Cooperation Department:
Certificate of Attendance signed by an authorised representative of the foreign Institution of Higher Education that should feature:
• duration of the visit (including travel days);
• duration of the visit (excluding travel days);
• Number of teaching hours
• Confirmation that this visit has been carried out under Erasmus+ programme.
Report of the Staff Mobility for Teaching (information about the report will be emailed to you);
• Travel documents (plane / bus / train tickets, etc.);
Certificate of Posting (Komandiruotės pažymėjimas) must be filled, signed and delivered to the Department of Finance.

Only when all documents are submitted in full for the teaching mobility (to VMU, ICD and DF), the participant shall receive the remaining 30 per cent of the grant.

VDU introduction video on Youtube in English

VDU information video on Youtube in English

VDU history video on Youtube in English

VDU Power Point presentation in English

Who can apply for Erasmus+ staff mobility for teaching?
VMU academic staff.
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Where can I go under the Erasmus+ programme?
Under Erasmus+ programme, it is possible to go the Programme Countries (EU countries, the United Kingdom, Norway, Iceland, Lichtenstein, Turkey, the Republic of Northern Macedonia, Serbia) and Partner Countries (countries from other regions around the world).
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Where can I found more information about Erasmus+ programme?
More information available:
• The website of International Cooperation Department at VMU https://www.vdu.lt/lt/apie-vdu-kaune/tarptautiniai-rysiai
• Website of Education Exchanges Support Fund – https://erasmus-plius.lt/programa/programos-vadovas arba https://erasmus-plius.lt
• Website of the European Commission https://ec.europa.eu/programmes/erasmus-plus/programme-guide/introduction_lt Teaching opportunities for staff https://ec.europa.eu/programmes/erasmus-plus/opportunities/staff-teaching_lt
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If I want to apply for Erasmus+ mobility, should the Inter-Institutional Cooperation Agreement be signed with the receiving organisation?
Academic staff can only go for teaching mobility only to those foreign institutions with which their academic unit has signed Erasmus+ cooperation agreement.
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Where to look for project partners?
You can find them at:
• The website of Education Exchanges Support Foundation (ŠMPF) https://erasmus-plius.lt/kaip-ir-kur-susirasti-partneriu
• Erasmus+ Project Results Platform https://ec.europa.eu/programmes/erasmus-plus/projects_lt
• In the website of VMU, Erasmus partners by faculties (agreements for 2019 / 2020) https://www.vdu.lt/lt/apie-vdu-kaune/tarptautiniai-rysiai/erasmus-partneriai
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Where to find the OID (Organisation ID) codes to identify an organisation in order to fill the mobility agreement?
You can find the OID (Organisation ID) codes at https://webgate.ec.europa.eu/erasmus-esc/organisation-registration/screen/home
Detailed information about OID https://erasmus-plius.lt/programa/kaip-gauti-oid
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How are the applicants informed about the results of the call?
Results of the call will be personally emailed to the participants of the call.
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What funding can be expected and what costs of the mobility shall be covered by Erasmus+ programme? (Training Mobility in Programme Countries)?
The grant consists of two parts:
- lump sum for travel costs in accordance with the distance to the foreign country (the distance is calculated by the EU-designed distance calculator);
- individual support for subsistence, a flat rate for each day in the foreign country.
The duration of mobility eligible for funding when going to Erasmus+ Programme Countries is from 2 days (excluding the travel days) up to 6 days (including the travel days).
The programme shall cover participant’s individual and travel costs. Other costs incurred during the mobility or related to the organisation thereof (participation fee, transportation within the country, etc.) shall not be reimbursed and must be covered by the participant himself / herself. The grant is a flat rate and does not depend on the actual costs incurred during the mobility.
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When is the grant agreement signed?
The grant agreement is prepared and signed when the participant submits a trilateral mobility agreement and request for posting (Komandiruotės prašymas).
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Can mobility documents be sent by email?
According to the procedure established by VMU ICD, the mobility agreement can be scanned and sent by email.
The grant agreement is signed at the ICD, except VMU divisions which are located not in Kaunas or Kaunas District (e.g. the Education Academy in Vilnius), in which case the grant agreement can be sent via registered mail or courier (the signed originals of documents must be submitted).
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Is it possible to postpone the Erasmus+ mobility for teaching until the fall semester due to the quarantine in Lithuania?
Yes. According to the procedure confirmed by Rector and based on the recommendations by the Ministry of Health of the Republic of Lithuania and the National Public Health Centre, all Erasmus+ mobilities for the spring semester of 2019/2020 have been suspended. It is recommended moving those visits to the fall semester. The mobilities will resume once it is safe to travel again.
More information at https://www.vdu.lt/lt/informacija-del-covid-19 (in Lithuanian)
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I have booked a hotel room for my Erasmus+ mobility, and now the hotel refuses to refund money, and offers a voucher that will be eligible for a year (to stay in the same hotel). Yet I am not sure that when the situation changes, I will go to the same place, so I want to get my money back. Can Erasmus+ programme reimburse the actual costs incurred in such a case?
Yes, the costs can be reimbursed, if the participant refuses the voucher and submits his / her institution a written proof that the hotel refuses to reimburse the money. It is noteworthy that only actual costs incurred that do not exceed the mobility grant established in the financial agreement with the participant can be reimbursed from the fund of mobility organisation. Each case shall be analysed individually by the sending institution.
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Can I plan mobility for the fall semester?
Planning mobilities is not forbidden, yet currently (due to the restrictions imposed) requests for posting and approval thereof are suspended. We recommend refraining from purchasing tickets and accommodation services until further notice that mobilities have resumed.
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Partner countries, where Erasmus+ Teaching visits could be implemented: Western Balkans, Eastern Partnership countries, Russian Federation, Southern Mediterranean countries, Asian countries, Central Asian countries, Latin American countries, African, Caribbean, Pacific and other countries.

Procedure for organising Erasmus+ staff teaching and training mobility

Participating partner countries
Western Balkans, Eastern Partnership countries, Russian Federation, Southern Mediterranean countries, Asian countries, Central Asian countries, Latin American countries, African, Caribbean, Pacific and other countries.

Candidates eligible to apply for Erasmus+ teaching visits

All members of VMU academic staff. Citizens of third parties who want to apply for teaching visits must have a valid employment contract with VMU and a permit for temporary or permanent residence in the Republic of Lithuania.

VMU employees can go for their teaching mobility to:

  • Any Erasmus+ Partner country, except their country of residence.
  • To those foreign institutions that are announced in the call for applications.

Selection process for Erasmus+ teaching mobility
Centralised.

When the applications are to be submitted?
When the call for the selection has been announced.

How to submit the application?
Please send your completed application to the ICD by email at erasmus@vdu.lt

What is the deadline to submit an application?
As established in the call for applications.

When are the results announced?
The results are announced when the selection procedure is over.

Application documents
Application for the teaching mobility call.

Who carries out the selection process?
Centralised selection committee formed by the Rector's order.

What are the requirements for the outgoing teaching mobility?
The mobility must last at least 5 days (excluding the travelling days) and no longer than 7 days (including the trip). The duration of teaching cannot be shorter than 8 hours.

In what cases the priority is given?

  • Candidates who teach at VMU in English or other foreign language;
  • Visits during which new teaching material / joint programmes are designed;
  • Visits during which ties of academic divisions are strengthened and expanded and projects for future cooperation are developed;
  • Candidates representing units that participate in Erasmus+ exchange programme more actively (as compared to other applicants and in reference to academic mobility data from the last two years);
  • Candidates whose area of teaching in VMU complies with the area of teaching established in Erasmus+ Inter-Institutional Cooperation Agreement;
  • Visits with the planned teaching duration per week larger than the minimum Erasmus+ requirements, i.e. more than 8 hours;
  • Candidates participating in Erasmus+ staff mobility for teaching for the first time (or fewer times in comparison to other candidates) within the last 2 years.

1. The following must be agreed with the receiving Institution of Higher Education:

The period for teaching indicated in the Mobility Agreement:

  • Planned period of the teaching activity (at least five days);
  • Duration (days) – excluding travel days (at least 5 days);
  • Additional day for travel needed directly before the first day of the activity abroad and Additional day for travel needed directly following the last day of the activity abroad – both fields to be ticked, if an additional day is needed for travelling (no teaching takes place on the day of travelling).

2. When the teaching mobility is agreed with the receiving institution:

  • Please send to the ICD coordinator Mobility Agreement for Staff Mobility for Teaching signed by all parties. Then the coordinator will send you information necessary to complete the Request for Posting (Komandiruotės paraiška);
  • Fill the Request for Posting (Instruction how to fill the request for the non-EU countries);
  • When the Rector's order for posting is issued, ICD coordinator shall prepare a financial agreement which must be signed before the beginning of the visit.

3. Before the visit takes place, you should get an insurance policy and check information whether it is obligatory to get vaccinated before entering a specific country (information available at http://keliauk.urm.lt/).

4. Just before departing for your Erasmus+ mobility, please visit the International Cooperation Department to sign the financial agreement and take the info package for introducing the university in the partner institution of higher education.

Teachers that participate in Erasmus+ staff mobility for teaching, receive grant for two types of costs:

1. Individual support

Countries Per diem
Partner Countries 180,00 Eur

2. Travel costs

Travel distance* is calculated between the participant's place of origin and venue of activity using the distance calculator available at the website of the European Commission.

Funding of travel costs

Travel distance Amount allocated
From 100 to 499 km: 180,00 Eur
From 500 to 1999 km: 275,00 Eur
From 2000 to 2999 km: 360,00 Eur
From 3000 to 3999 km: 530,00 Eur
From 4000 to 7999 km: 820,00 Eur
8000 km or more: 1.500,00 Eur

Please note. "Travel distance" refers to a distance between the place of origin (Kaunas, Vilnius) to the venue of the activity, while the "Amount allocated" includes the amount for the trip to the venue of activity and return.

The advance amounting to 70 per cent of the grant shall be paid before the beginning of the mobility, provided the employee submits the request for posting and Mobility Agreement no later than 30 days before the visit planned.
After the mobility, the employee must deliver the following documents (see "After the mobility"). No later than within 45 days after the final submission of all the documents required, the employee shall receive the remaining amount of 30 per cent.

Persons with special needs can receive additional grant to reimburse 100% of actual eligible costs incurred due to the special needs. Applications regarding the provision of additional support shall be evaluated and the decision shall be made by the EESF.
Employees that have been chosen for mobility will have to fill an application for the additional support immediately after the results of the selection process are announced. The applications can be submitted until the deadline indicated on the website of the Education Exchanges Support Foundation. The application of the employee shall be sent by the ICD to the Education Exchanges Support Foundation.

Within five working days after the visit, the employee must deliver the following to the International Cooperation Department:

1. Certificate of Attendance signed by an authorised representative of the foreign Institution of Higher Education that should feature:

  • duration of the visit (including travel days);
  • duration of the visit (excluding travel days);
  • Number of teaching hours;
  • Confirmation that this visit has been carried out under Erasmus+ programme.

2. Online report on the Staff Mobility for Teaching (a questionnaire shall be sent to an employee automatically a day after the visit from Mobility Tools system);
3. Travel documents (plane / bus / train tickets);
4. Certificate of Posting (Komandiruotės pažymėjimas) must be filled, signed and delivered to the Department of Finance.

Only when all documents are submitted in full for the teaching mobility (to VMU ICD and FD), the participant shall receive the remaining 30 per cent of the grant.

What is the main goal of Erasmus+ programme?
The main goal of Erasmus+ programme is to strengthen international cooperation in the field of higher education and thus contribute to the improvement of human resources in all countries participating in the programme. This programme provides a great opportunity for the academic staff to benefit from international cooperation opportunities, encourages development and dissemination of both existing and new study programmes as well as organisation of intensive study programmes and thematic networks.
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If I want to apply for Erasmus+ mobility, should the Inter-Institutional Cooperation Agreement be signed with the receiving institution?
Academic staff can only go for teaching mobility only to those foreign institutions with which VMU has signed Erasmus+ cooperation agreement.
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Where to find the OID (Organisation ID) codes to identify an organisation in order to fill the mobility agreement?
You can find the OID (Organisation ID) codes at https://webgate.ec.europa.eu/erasmus-esc/organisation-registration/screen/home
Detailed information about OID https://erasmus-plius.lt/programa/kaip-gauti-oid
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How are the applicants informed about the results of the call?
Results of the call will be personally emailed to the participants of the call.
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Can mobility documents be sent by email?
According to the procedure established by VMU ICD, the mobility agreement can be scanned and sent by email.
The grant agreement is signed at the ICD, except VMU divisions which are located not in Kaunas or Kaunas District (e.g. the Education Academy in Vilnius), in which case the grant agreement can be sent via registered mail or courier (the signed originals of documents must be submitted).
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Is it possible to postpone the Erasmus+ mobility for teaching until the fall semester due to the quarantine in Lithuania?
Yes. According to the procedure confirmed by Rector and based on the recommendations by the Ministry of Health of the Republic of Lithuania and the National Public Health Centre, all Erasmus+ mobilities for the spring semester of 2019/2020 have been suspended. It is recommended moving those visits to the fall semester. The mobilities will resume once it is safe to travel again.
More information at https://www.vdu.lt/lt/informacija-del-covid-19.

More information available at the International Cooperation Department:

  • Erasmus+ mobility for teaching in Programme countries
  • Faculty of Humanities, Faculty of Natural Sciences, Faculty of Informatics, Faculty of Arts Faculty of Catholic Theology, Music Academy
  • Monika Lisauskaitė, Ms.
  • Phone
  • E-mail