Erasmus+ studies in non-EU countries

Erasmus is an unforgettable experience. Try it out and see for yourselves!

VMU Ambassadors – international and Lithuanian students that were participants of exchange programme and that are ready to help outgoing students with their questions:

 

COMPETITION FOR SPRING SEMESTER (2018/2019) EXCHANGE STUDIES AT non-EU COUNTRIES (Erasmus+ and VMU Bilateral Exchange) is announced!

 

Since 2014 Erasmus+ programme was expanded and gives an opportunity to VMU students go for one semester exchange to partner countries (non-EU): Western Balkans, Eastern Partnership countries, Russian Federation, South-Mediterranean Countries, Asia, Central Asia, Latin America, Middle East Countries, African, Caribbean, Pacific states, etc.

The list of Erasmus+ agreements with Partner countries’ Higher Education Institutions (HEI) can be found here. The list of eligible HEIs is provided during every Erasmus+ selection.

The rights and duties of an Erasmus+ student is described in the Erasmus Student Charter.

 

Step 1. Erasmus+ Selection

Erasmus+ selection for studies is held two times a year:

  • first stage in February: selection for autumn and spring semester studies;
  • second stage in September: selection for studies in spring semester.

You can take part in the first stage of selection, if you are:

  • 1 – 3 year Bachelor’s degree students (1 – 4 year BA students at the Music Academy)
  • 1 year Master’s degree students;
  • 1 – 4 year students of integrated studies;
  • 1 – 3 year doctoral students including full time and part time modes.

For the second stage, all full-time students (except first year Bachelor degree students) may send applications.

Students with disabilities or special needs are welcome to participate in the Erasmus+ selection. These students may receive additional funding. For more information, please, contact Education Exchanges Support Foundation or check the information in the database of the Higher Education Accessibility Guide (HEAG).

While choosing a university abroad, you have to pay attention to the following:

  • does the foreign university offer subjects (they are presented on its website) which you are meant to take at VMU as part of your study programme;
  • assure that smooth coordination of the Erasmus studies between the sending and the receiving institution, as well as validation after the Erasmus period, are regulated by the European Credit Transfer and Accumulation System (ECTS);
  • are you fluent in the foreign language which will be taught at the university abroad (subjects are not always taught in English. This may also be verified on the website of the foreign university);
  • if you would like to write your BA, MA or PhD thesis at a university abroad during the next semester, consult with your thesis supervisor and the head of the department at VMU regarding this possibility. The thesis is written abroad for 3 months. The selected students have to find a supervisor, a consulting lecturer, before their Erasmus period at a university abroad. The thesis is defended at VMU after the Erasmus studies are finished.

Selection criteria:

  • compatibility between the plan for studies or research at the higher education institution abroad and the study programme at VMU;
  • results of studies or research during the last two semesters. For first-year students of all levels: results of studies in the first semester. If not available – results of studies reflected in the appendix to the Bachelor or Master degree diploma;
  • good knowledge of the language in which lectures will be taught;
  • motivation of the student;
  • student’s experience of work, studies, internship, participation at international academic projects and public activities in Lithuania or abroad;
  • student’s ability to independently solve the arising problems.

Step 2. Information for the Selected Students

The smooth coordination of the Erasmus studies between the sending and the receiving institution, as well as validation after the Erasmus period, are regulated by the European Credit Transfer and Accumulation System (ECTS).

What documents should I submit to the receiving university?

Selected students are responsible for checking the application procedure of the receiving institution and sending the application and accommodation forms to the universities abroad before the application deadline. Each student is responsible for submitting all the required documents to the partner university on time.

What documents should I submit to the home university?

  • Letter of Acceptance which contains a detailed academic calendar of studies abroad. This letter will be sent to you by the receiving institution not earlier than one month after the application deadline is finished in the partner university.
  • Filled and signed Learning Agreement. This form has to contain signatures of the student, Head of the Department and the Vice-dean of the faculty. Note! Students who are majoring in one academic discipline and have chosen another for their minor studies may match the minor studies’ subjects at the foreign university as well. In that case, the Learning Agreement has to be prepared in two versions – one for the faculty which offers the major concentration and the other for the faculty of the minor studies.
  • Filled Student data for the agreement.
  • Filled and signed Request for the Dean of the faculty (PhD students must use form of Doctoral Student’s Request for the Rector). This form has to contain signatures of the student, Head of the Department and the Vice-dean of the faculty.

*Students from non-EU countries have to submit Temporary Residence Permit (TRP) of Republic of Lithuania. 

All the above mentioned documents must be submitted to the International Cooperation Department coordinator not later than 2 months before the mobility. After submitting it students are being provided with Erasmus student status and granted with Erasmus scholarship. The status of an Erasmus student is described in the Erasmus Student Charter.

Students with disabilities or special needs must present additional documents at least a month before the start of their studies abroad in order to receive extra funding. For more information please contact the Education Exchanges Support Foundation.

What scholarship will I get?

 

Size of the Scholarship Size of the travel grant (the amount depends on the distance between VMU (Kaunas city) and place of receiving HEI (city)*
650 Eur/month 100-499 km – 180,00 EUR;

500-1999 km – 275,00 EUR;

2000-2999 km – 360,00 EUR;

3000-3999 km – 530,00 EUR;

4000-7999 km – 820,00 EUR;

more than 8000 km – 1100,00 EUR

* According to the distance calculator (European Commission):  http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm

Students, who signed the Scholarship Agreement, are receiving the scholarship in two stages:

  1. 70% of the scholarship and travel grant is being transferred before Erasmus+ studies start;
  2. 30% of the scholarship and travel grant is being transferred after return, when student fulfills all the requirements (more information in STEP 4).

Step 3. First Days in Erasmus+

  1. Ask the coordinators to mark your arrival date in the Erasmus Period Statement. The dates of arrival and departure should match the dates in your Erasmus Financial Agreement. If your Erasmus+ dates change (are shortened or prolonged), you must immediately inform VMU International Cooperation Department.
  2. Agree with the academic coordinators on changes in your Learning Agreement by e-mail. Also, fill in and sign your Learning Agreement’s Change Page which then must be sent by e-mail to VMU International Cooperation Department. Changes in your Learning agreement should be made during the first month of your studies.
  3. Agree with your professors that the final evaluation of every course you take would be a mark. VMU does not accept “Pass” as an evaluation. If the professor declines to do that, inform your academic coordinator and change that study course.
  4. Ask your coordinator about your exam session dates. If the dates change (are shortened or prolonged), you must immediately inform VMU International Cooperation Department.

Step 4. After Erasmus+*

  1. Present VMU International Cooperation Department with a scanned or original copy of your Learning Agreement and its Change Pages signed both by your home and foreign institution’s coordinators.
  2. Present VMU International Cooperation Department with the original copy of your Erasmus Period Statement signed by the foreign institution’s coordinators.
  3. Fill in the online Erasmus report. The request to do that will be sent to your e-mail 30 days before the end of your studies.
  4. Present VMU International Cooperation Department with a copy of your Erasmus Transcript of Records. A copy can also be sent to the coordinators by e-mail. The original copy goes to your Department at VMU.

*Just after all these steps the student will get the remaining 30% of the scholarship.

Step 5. F. A. Q. for Selected Students

  • Is it possible to submit the documents and participate in the Erasmus+ contest while being abroad?
    Students who want to participate in the Erasmus+ contest but are abroad can submit their documents online. To collect all the signatures, please, fill-in your Learning Agreement and Request for the Dean of the faculty and send it to the faculty coordinator.
  • Is there a possibility to change the receiving institution or exchange semester after the results of the selection are announced?
    If students decide to change the receiving institution or the exchange semester, they must inform the coordinator at VMU International Cooperation Department and receive the approval of the Faculty.
  • What form of Learning Agreement should I fill-in?
    The receiving institution might send you a different form of Learning Agreement together with the description of application procedure. Despite that students must fill-in the form of Learning Agreement that is provided on the website of Vytautas Magnus University.
  • How to get to know what is the deadline of application in the receiving intitution?
    Students must individually check what is the application procedure and the application deadline in the partner university. These dates can be found on receiving institution website.
  • What to do if the period of my studies abroad is shorter than I planned and indicated in the scholarship agreement?
    You must inform your coordinator at VMU International Cooperation Department about the change of mobility period not later than 1 month before the end of your exchange studies. If the period is shorter (it can’t be shorter than 3 months) and you will come back earlier than it was planned, your scholarship will be reduced.
  • What to do if the period of my studies abroad is longer than I planned and indicated in the scholarship agreement?
    You must inform your coordinator at VMU International Cooperation Department about the change of mobility period not later than 1 month before the end of your exchange studies. If the period is longer and you will come back later than it was planned, after informing the coordinator on time, your scholarship will be increased.
  • Is there a possibility to extend the period of mobility and stay in the receiving institution one more semester?
    If students want to extend their mobility for next semester, they must apply and participate in the contest.

More information